METADATA ELEMENTS
February 2005
Compiled by Kathy Parker
Examples by Robyn Williams
Participants in the Digital Library of
Appalachia project agree to use a common set of descriptive
metadata elements to facilitate intellectual access to items
in the online collection. Metadata elements
are recorded and displayed with the digital item using
CONTENTdm software. These elements are
derived from Dublin Core standards as reviewed and modified by
the pilot project team.
It is very important that participants follow project
standards not only to assure the most reliable retrieval and
display possible, but also to allow for database maintenance,
extraction, and migration as needed. The
DLA committee has used the CONTENTdm administrative functions
to create fields and to determine each fields searchability
and display.
Listed below are mandatory and optional
elements for Digital Library of Appalachia metadata
records. Mandatory elements are those
pieces of information the committee decided were necessary to
produce a functional product, recognizing that in some
instances we are sacrificing thoroughness for
efficiency. Each institution may decide to
add optional metadata elements as their resources allow and as
their catalogers demand.
MANDATORY ELEMENTS in order of
display:
Title, Author, Description, Subject,
Category, Identifier, Holding Library.
OPTIONAL ELEMENTS in order of
display:
Alternative Title, Contributor, Time
Period, Place, Date, Format, Note, Publisher, Relation,
Rights, Type, Full Text.
ADDITIONAL METADATA:
Institutions may choose to add
administrative and preservation metadata to DLA
records. These fields should not display to
the public. Please advise the DLA committee
of any use of additional metadata types using
ContentDM.
Title. [Dublin Core: Title]
This field is searchable, and displays to the public.
How the item is formally or informally
known.
In many instances, where a title is not
found on the item itself, the cataloger will supply the
title. AACR2 and, for manuscripts and
realia, AAMP notation is followed. Do not
enter initial articles. Capitalize first
word and proper nouns. Only one title is to
be entered here. Added title entries should
be placed in Alternate Title field.
NOTE: Each individual page in a compound
document receives a title. We recommend
entering identifier number as Title for individual pages, and
using the document title only in the metadata for the object
as a whole. This will provide more
manageable results in title searches.
Examples:
Book /
Pamphlet
1. Trail
of the lonesome pine I John Fox Jr.
2. Under
the hill: my life on Cripple Creek I Jeannie Walters Smith.
3.
History of Big Stone Gap I Wise County Tourism Association ;
produced under the direction of Maxwell Johnson, County Clerk
; published by J. Walters.
Article from
Book
1.
Mapping the eastern counties / E.F. Benson. In
Voyages through Tennessee
/ Murphy Dunleavy and G. Scott Wilkinson, ed.
2. Didnt
leave nobody but the baby : song and spirit in mountaineer
musical rhythms / Zachariah Stevenson. In Music from all over: a history
I Zachariali
Stevenson.
Article from
Periodical I Newspaper
1.
Agriculture department / [unknown]. In Mountain herald I
Lincoln Memorial
University.
2.
Jumping frog of Calveras County : comparisons between
Mississippi and Tennessee folk culture I Judith Brock. In
Literature studies for
the new century / Lincoln Memorial University, English
Dept.
3.
Dreaded cholera epidemic kills 18!! Manson Wooten.
In The Harlan County
times-examiner / R. [Robert] Blake, ed.
Manuscript
material
1. Dear
Betsy, Nov. 5, 1862
from Samuel Whitehead to Elizabeth Stuart
Whitehead.
2.
[Treatise on the treatment of the Negro] / Samuel
Ball.
Photograph /
Pictorial Work / Slide / Photographic Negative
1.
Downtown Middlesboro / Wallace Hubbard.
2. [Girl
on the swing at Beach Mountain #5] / Sandy Slater.
3.
[Photograph of Alice Liddell] / [unknown]
Cartographic materials
1. West
Virginia: a pictorial and historical map / [published by] West
Virginia Secretary of State.
2. The
cove country of North Carolina / [unknown].
3. A map
of Lee County, VA : taken the year of our Lord eighteen and
twentynine / [signed by] John Roy Lee, esq. ; produced
under the direction of Virginia Coal and Coke
Organisation.
Artifacts /
3-dimensional Objects / Realia
1. [Post
office furniture] / [created by] Jacob Leigh.
2. [Door
stop in the shape of a dogs head] / [manufactured by] Cokely
Firing and Manufacturing Co.
3.
[Friendship quilt, nine-patch] / [created by] Marion
Jackson, et al.
4.
[Womans dress] / [unknown].
Sound
1.
Sounds of loneliness / Powell Lane.
2. How
come? ; Tell everyone ; Done this one before / Ronnie
Lane.
3. [Live
recording of Powell Lane playing unidentified song] / Powell
Lane.
4. [Oral
history] / Ronnie Lane, Timothy Lane, and Daniel Lane.
5.
[Mountain
bluebirds song] / [recorded by] Daniel Lane.
6.
[Unidentified (blues
guitar)] / Lawrence Sink
Author. [Dublin Core:
Creator] This field is searchable, and
displays to the public.
Enter name of person/organization/entity
responsible for the intellectual content of the item. Use LC
author authority format when available. (http://authorities.loc.gov/)
Personal names are typically inverted (Last, First),
but exceptions abound for non-western usage.
Group or organization names are entered in
full. If creator is not known, use
[Unknown]. Cataloger may enter more
than one creator. Translators, editors, and
other secondary contributors should be added in the
Contributor field. Separate multiple names
with a semicolon (;). Optional:
insert a line break <br>.
Examples:
[Unknown].
Fox, John, Jr.-- 1863-1919.
Stuart, Jesse 1906-1984.
Kentucky. Floyd County. Chamber of
Commerce.
Snowy Mountain Boys.
Collections with
many items in a particular type (e.g. music, photography) may
wish to add an additional Creator field label (e.g. Composer,
Photographer).
Follow conventions
established above.
Description. [Dublin Core:
Description] This field is searchable, and
displays to the public.
A summary of the content of the
file. May include scope statement,
annotations, library holding information, and information on
any image modification. Common uses are
abstracts and tables of contents. The
description enables users to judge the potential relevance of
the item for their purposes.
Examples:
This series
contains maps and charts which relate, primarily, to the
states in insurrection. The records show topography, roads,
railroads, locations of cities and towns, coastal areas and
shorelines, lines of defense, approaches to forts, positions
of water craft, and operations during William Tecumseh Sherman
and the Union Armys campaign to advance upon Atlanta.
The diary
documents many of Edward Walkers activities, especially during
the years
1872-1899. These
including his involvement with a number of family-based
businesses, his home-building plans and activities upon the
Little Fork River, his involvement with housing and education
related boards, and his marriage to Sarah Stuart in 1879 as
well as the births of Daniel Stuart Walker (b. 1881), Mary
Walker [Cornett](b. 1886), and Jesse Stuart Walker (b.
1889).
This photograph
shows a group of women and young girls washing clothes in an
outdoor yard, in front of a house on Poplar Fork near Smilax,
KY. The owner of the home is unknown. The women are identified
from left as: Goldie Couch, [unknown], [unknown], Thelma
Eversole (child), Ruth Vanover, Bettie Comett, [unknown],
Belle Cornett (child), and [unknown, possibly Goldie Couchs
daughter Joy, b. 1884]. The women are using four metal
washtubs, with two washtubs set up and supported on boards
above. The two upper washtubs are used to soap, the lower two
washtubs are used to rinse. There is an ironing board set up
to the left with a flatiron on the fire below it. To the far
left is Poplar Creek and the swinging bridge that was used for
foot traffic. To the far right is the beginning of the
clothesline, with sheets hanging to dry.
Chapter 1 : The Status of the
Supervision of Rural Schools in the United States / A. C.
Monahan. -- Chapter 2 : District Supervision (West Virginia
and Oregon as Examples) / L. J. Hanifan
Subject. [Dublin Core:
Subject] This field is searchable, and
displays to the public.
A controlled vocabulary subject heading, in
LC format. Working authority is LC
Authority for Graphic Materials (included with
Contentdm). Most users prefer LC
Subject Headings. (http://authorities.loc.gov/).
Other authorities may be appropriate for special
collections. For example, audio archivists
may also refer to the MLA Terms List, the American Folklore
Society Terms List, or other sources as needed.
Please advise the DLA Committee if using an alternative
thesaurus. Catalogers may supply more than
one subject heading. Separate multiple
subject headings with a semicolon (;).
Optional: separate headings with a line break
<br>.
Examples:
Quilts
Quilting bees
Mining
Kentucky
Coal mining
Category: [Dublin Core:
Subject] This field is searchable, and
displays to the public.
One of the browseable categories of the
DLA. Assigning a category to a collection
item allows users to retrieve broad categories of items in
general topical areas. Currently
Religion; Politics & Government; Arts & Culture;
Domestic Life; Work; Education; Minorities; Music.
Catalogers may supply more than one
category. Separate multiple category labels
with a semicolon (;). Optional: separate
category labels with a line break <br>.
Examples:
Arts &
Culture
Domestic Life
Education
Politics &
Government
Religion
Minorities
Work
Music
Identifier. [Dublin Core:
Identifier] This field is searchable, and
is hidden from the public.
Truncated file name, according to DLA File
Name Protocols. In lower case, with
asterisk for truncation. Only one
identifier is to be entered here.
Identifiers end
with an * so that all files associated with a particular item
can be found by referencing the id without file
extensions.
Examples:
wv22334*
1i00045 1*
cu500014*
Hierarchy of
related files:
li0005l*
1i00051a.tif
(archival image)
1i00051m.jpg
(modified image)
1i0005lt.gif
(thumbnail image)
1i00051p.pdf
(publishable document)
li00051 s.mp3 OR li00051s.wav (sound
file)
Holding Library. [Dublin Core:
Publisher] This field is searchable and displays to the
public.
Enter name of holding institution as
displayed on DLA web site, e.g. Tennessee Wesleyan College,
not TWC or Merner Pfeiffer Library.
Examples:
Berea College
Cumberland College
Lees-McRae College
Lincoln Memorial University
Tennessee Wesleyan College
Warren Wilson College
West Virginia Wesleyan College
OPTIONAL ELEMENTS:
Alternate Title. [Dublin Core: Title]
This field is searchable and displays to the
public.
Alternative forms of title, including
translations, spelled-out acronyms, etc.
See guidelines for Title.
Contributor. [Dublin Core:
Contributor] This field is searchable and
displays to the public.
An entity responsible for contributing to
the work, but whose contribution is secondary to the person(s)
listed as Author[Creator]. May include
author affiliation, illustrators, transcribers,
etc.. Cataloger may enter more than one
contributor. Use name authority conventions
as established for Author field.
Separate multiple names with a semicolon.
Optional: separate entries with a line break
<br>.
The Digitization Committee recommends that
archivists of chiefly audio collections add a contributor
field labeled Recorder. In this field
list the name of field recorder or interviewer, following
established name convention. See examples
below.
Examples:
Hiller, Lejaren
Arthur 1924 -
Roane County
Historical Society.
Pearl Buck
Birthplace Foundation.
Lomax, John
Avery -- 1867 - 1948.
Time period. [Dublin Core:
Coverage]. This field is searchable and
displays to the public.
Time period covered by original
item. Enter a century name or 10 year
period as appropriate, from DLA Time Period list.
You must choose one of the following:
Precolonial
17th century
18th century
19th century
20th century
1700-1709
1710-1719
1720-1729
1730-1739
1740-1749
1750-1759
1760-1769
1770-1779
1780-1789
1790-1799
1800-1809
1810-1819
1820-1829
1830-1839
1840-1849
1850-1859
1860-1869
1870-1879
1880-1889
1890-1899
1900-1909
1910-1919
1920-1929
1930-1939
1940-1949
1950-1959
1960-1969
1970-1979
1980-1989
1990-1999
2000-2009
Place. [Dublin Core:
Coverage] This field is searchable
and displays to the public.
A geographic place associated with the
content of the material. Working authority
is Getty Thesaurus of Geographic Names
(http://www.getty.edu/research/conducting_research/vocabularies/tgn/)
Format is based on LC Subject
Headings. Cataloger may enter additional
place names as needed. Place names
associated only with publisher should not be entered here; use
Publisher field to record place of publication.
Enter data for specific location, and for
state and county when appropriate. Separate
entries with a semicolon (;). Optional:
separate entries with a line break <br>.
Examples:
Loudon Shoals (Tenn.); <br>
Loudon County (Tennessee)
Asheville (N.C.);<br>
Buncombe County (N.C.)
Grandfather Mountain (N.C.)
Date. [Dublin Core:
Date] This field is not searchable, and displays to the
public.
Significant dates with regard to the
item,. May include date of publication,
date of an event, and date of creation.
Dates must follow format of YYYY
or MM/DD/YYYY
or DD-MONTH YYYY.
If the date is unknown, use [n.d.]. Do not use any
prefix to the date e.g. no ca. or approx..
Examples:
1962
11/15/16
21-April
1924
Format. [Dublin Core:
Format] This field is not searchable, and
displays to the public.
Physical description of the original,
non-digital item.
Examples:
Book /
Pamphlet
1. 1
book. (328 p., 14 p. of plates (b/w); 23 cm. New York :
Rochester Publishing, 1867.)
2. 1
book. (49 p. ; 22 cm. [S.l.]: [s.n.], [19--?].)
3. 1
pamphlet. (24 p. : col. ill.; 14 cm. Big Stone Gap [Virginia]
: Wise County Printing,
[1904?].)
Article from
Book
1. 1
article. (p. 78-84 : ill., b&w; 23 cm.) In Music from all over: a history
I Zachariah
Stevenson. (159 p. : ill. ; 23 cm. Mosheim [New York] : Woods
and Water Publishing, 1954.)
Article from
Periodical / Newspaper
1. 1
article. (sect. B, p. 3-4 ; 63 cm.) In Licking River gazette / [published
by] Mountain Press, Inc. Vol. 17, no. 3 (Feb.
1948).
Manuscript
material
1. [20]
p. : parchment ; 22 cm.
2. 47
p., bound : parchment; 22 cm.
3. 4,
[20], 30 p., bound : vellum, ill. ; 24 cm.
4.
6v.,bound;28cm.
5.
12 boxes
; 27 x 40 x 50
cm. (height x width x depth)
Photograph /
Pictorial Work / Slide / Photographic Negative
1. 1
photograph. (1 photograph: sepia; 8 x 10cm. [S.l.] : Walter
Stevens, 1914.)
2. 12
slides. (12 slides : col. and b&w, tinted ; 4 x 4 cm.
Knoxville [Tennessee]:
[s.n.],
1955-1963?.)
3. 1
technical drawing (1 technical drawing : blueprint; 100 x 40
cm. [S.l.]:
[s.n.],
[s.d.].)
4. 1
postcard. (1 postcard: col. ; 8x 6 cm. [Corbin, Kentucky] :
[printed by] Corbin Printing Associates, 1916?.)
Words you can
use: art original, art print, art reproduction, chart,
photograph, picture, postcard, poster, radiograph, slide,
stereograph, technical drawing, wall chart.
Sound
Recording
1.
1 sound tape reel (70 min.) : stereo, 7 ips; in.
tape
2.
2 sound discs (46 min.) : analog, 33 1/3 rpm,
stereo
3.
1 sound cassette (15 min.) : 3 ips, mono
Note. [Dublin Core:
None] This field is not searchable and
displays to the public.
Information not placed
elsewhere. May include notes on provenance,
source of bibliographic information, etc.
Examples:
Also known as:
Uncle Remus collection.
Previously known
as: Battle of Kennesaw Mountain collection.
Item barcode
209393
Page 3 7 missing
from manuscript.
From the
personal library of Edgar Tufts
Publisher. [Dublin Core:
Publisher] This field is searchable and
displays to the public.
Entity responsible for making the resource
available. Do not include digitizing
organization unless different from Holding
Library. If it is unclear whether a
name is publisher or creator, enter personal names as Author
[Creator] and corporate names as Publisher.
The same name may appear in both Author and Publisher
fields. This is a repeatable
field. Separate multiple entries with a
semicolon (;). Optional: separate entries
with a line break, <br>.
Examples:
Upshur County Historical Society
(Buckhannon, West Virginia)
Virginia. Department of
Education.
Macmillan
Relation. [Dublin Core:
Relation] This field is searchable and
displays to the public.
Indicates related items, e.g. Version of;
Is part of "Second edition of"
Examples:
Part 64 of 80,
Miller Log Cabin Slides
Section 2 of 8, Roane Mountain Maps
Bluegrass version of America the
Beautiful
Second edition of work with same title
first published in 1857.
Rights.
[Dublin Core: Rights] This field is
not searchable and displays to the public.
Rights to access and reproduce.
Note any special restrictions on material, or
acknowledge rights granted for purposes of the
project. Recommend adding an email link for
inquiries about further use.
You
may include the following general statement:
Restricted
access. Contact [Library name].
If
applicable based on special restrictions, insert a sentence
as follows:
Restricted
access. The Miriam Rogers Foundation has granted publication
copyright for this project only, and restricts access to
downloading and viewing rights only. Contact [Library
name].
Special
restrictions granted by an individual or group should have the
same sentence inserted into the copyright statement for all
items affected by those restrictions.
You may choose to notify viewers that
items are in the public domain, as follows:
This publication is in the public domain.
No copyright permissions are needed. Acknowledgement of the
Digital Library of Appalachia as a source for borrowed images
is requested.
Type. [Dublin Core:
Type] This field is searchable, and
displays to the public.
Resource type of the digital
surrogate. Use the DLA list of Type
Elements.
Examples:
